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PHS eLearning Information

eLearning Protocol


The Indiana Department of Education has approved Providence to offer a virtual eLearning option on days that school is canceled due to inclement weather. We piloted eLearning for one school year, evaluated it, and believe it to be a viable option for Providence. It is our intention to apply for the eLearning option through the Indiana Department of Education every year it is offered by the state.

While our intention is to use as many days as possible for eLearning, parents and students should still keep available the weather-related (snow make-up days) provided in the school calendar for possible make-up days should inclement weather occur during final exams or so often that the educational process is compromised. No set number will be given as to when we might consider using snow makeup days instead of eLearning, but instead Faculty will discuss the issues and concerns when the number of virtual days begins to cause complications in educational programming. As a general rule, two days of virtual instruction per class in succession (4 weather-related days in a row) are thought to be nearing the limit.

Students with special learning needs may contact the Learning Support Coordinator or a Counselor for additional help needed on eLearning via email:
The above faculty will be checking their email from 9 a.m.-3 p.m. on eLearning days. 

The following are frequently asked questions regarding eLearning:

What is an eLearning day?
An eLearning day allows students to engage in virtual learning activities at home by use of technology. The State of Indiana considers eLearning days as part of the 180 days of instruction even though students do not report to the campus. It allows teachers to continue instruction with few or no interruptions to the learning process.

When is an eLearning day used?
An eLearning day is primarily used when there is inclement weather or the threat of inclement weather. School officials will make a judgment on whether or not they believe the road conditions to be a safety concern for our students. If so, an eLearning day will take place. While an eLearning day could be used for other reasons, these would be rare occurrences such as a facility or student safety issue.

Will all school emergency or inclement weather days be an eLearning day?
Not all days when school is canceled would automatically be eLearning days. For example, four weather-related days in a row might limit the number of eLearning days teachers believe to be educationally sound for students. We also would not use these on final exam days or when there are widespread power outages affecting large number of students. If we do not use eLearning days when school is canceled, we would make up the days in the current school calendar.

How will parents/guardians be notified that an eLearning day will occur?
Providence uses the SKYLERT program to alert parents/guardians if school is closed or delayed. They receive a phone call, email and/or text message to the phone or email address provided when setting up their Skyward account. Parents/guardians can manage these settings through their Skyward Family Access account. We also relay an eLearning day announcement through the local TV stations , the school website, and the school’s social media.

How will students be informed about classroom assignments during an eLearning day?
All teachers will post an eLearning lesson plan and accompanying materials on the individual teacher’s Skyward Learning Center. This is the same place where teachers routinely post lesson plans and materials on a normal school day. These are posted by 9:00 a.m.

What if a student has questions or needs additional help?
Teachers, Counselors, and Learning Support personnel are available from 9:00 a.m. – 3:00 p.m. via email and/or other communication vehicles to help students with their work if needed. Parents and students should use teacher school emails to make initial contact. In addition, there is a general SOS line available for students and parents to report internet outages or to seek advice in contacting teachers.
SOS Contacts: Emily Losey (812-406-6393); Jaimie McRae (502-648-9855); Karen Schueler (812-989-6496)

When must the assigned work be completed?
Students are required to turn in work the first day the class meets after the eLearning day. Except in cases where there are two eLearning days in a row, most of the time students will have a full non-class day on campus to meet with teachers outside of class to go over information they do not understand. In the case of consecutive days missed, students needing additional help would need to contact teachers the day before the next class meeting to request any accommodations. Students with special learning needs may contact the Director of Learning Support Services or a Counselor for additional help.

What happens if I do not have internet access on the eLearning day?
For any students who experience a prolonged power outage or do not have access to the internet, they may receive a one-day extension (the next school day – not next class period) to complete the assignments. However, this accommodation will only be made if the student reports the outage or lack of internet service to the SOS line or the classroom teacher on the eLearning day.

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